Executive Assistant

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at  www.abbvie.com . Follow @abbvie on  LinkedIn,   Facebook ,  Instagram ,  X  and  YouTube.

Job Description

AbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT).

This role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate.

Key Responsibilities

Support to the General Manager

Manage administrative tasks, including travel and expense arrangements

Oversee the day-to-day administration of the General Manager’s office

Plan and coordinate meetings, visits, and business exchanges

Organize all-employee town halls, virtual meetings, and related logistics

Support culture and communications activities in collaboration with External Affairs

Review contracts and purchasing documents, and create purchase orders to support approvals

Administer corporate legal documents and processes, including Powers of Attorney and Annual Reports

Support crisis management administration and liaise with EMEA Regional Security

Coordinate CAT meetings, including agenda preparation and minute taking

Support to the Affiliate Leadership Team

Support the onboarding of new ALT members

Plan and coordinate ALT meetings

Prepare agendas and minutes for ALT meetings

Provide administrative and organizational support to the HR and Finance teams, as well as selected business leaders, including the Market Access Director, External Affairs Director, and Compliance Manager

Coordinate in-house assistant meetings

Selected Strategic Projects

Take ownership of selected key affiliate projects, which may vary depending on business needs. Examples include:

Leading the organization of AbbVie Well-being Week

Supporting company-wide conferences and cycle meetings

Coordinating the company awards process, including nominations in collaboration with the ALT

Qualifications

Commercial education or equivalent professional qualification

Minimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environment

Strong customer focus and service mindset

Excellent time management and prioritization skills

Ability to perform well under pressure and handle stress with professionalism

Business fluent in German, English, and French

Strong understanding of company business and operations is a plus

Critical Skills Required

Excellent communication skills

High level of integrity and discretion

Strong organizational skills with the ability to anticipate needs and plan ahead

Flexibility in managing changing priorities and workloads

Ability to balance multiple priorities effectively

Self-driven, detail-oriented, and proactive

Able to adapt to different stakeholder levels and seniorities

Solutions-oriented mindset

Comfortable making decisions and acting in ambiguous situations with limited information

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit  https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html