Admin Coordinator - Global Study & Site Operations

Career Category

Administrative

Job Description

Live

What   you   will   do

Amgen is one of the world’s   leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs,  to bring   state-of-the-art  medicines from  laboratory  to the patient.   Amgen   has   not   only   discovered   and   developed   innovative   human   therapeutics,   but   has   invested in  cutting edge  manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC)  is  the fastest growing region in Amgen. Now we are hiring a n Admin Coordinator  in  Singapore .

Live

What   you   will   do 

Accountabilities

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Directors and other staff. The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned. This position will sit within the Global Development Operations (GDO) team which is a fast-paced, dynamic environment with a professional yet highly collegial atmosphere. The team works on multiple deliverables, often with quick turnaround while maintaining its sense of humor.

Responsibilities:

Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones

Coordinate functional processes such as invoicing & purchase orders

Coordinate local and international travel arrangements & preparing expense reports

Assisting with preparation of slide presentations

Assist with SharePoint site

Performing administrative duties as assigned - maintaining distribution, contact and personnel lists

Managing departmental administrative files

Manage and coordinate department communications

Coordinating mailings and courier/deliveries

Managing the administrative aspects of relationships with outside experts and vendors

Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations

Organizing meeting rooms, including logistics, catering and equipment needs

Preparing agendas and taking action items as required

Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)

Assisting with special projects as requested by Executive Directors and others within group

Update and maintain all dues, memberships, subscriptions, etc.

Initiating/facilitating Cross-Functional team meetings and take meeting minutes

Timely Registration for conferences, congresses, seminars, and internal meetings

Participating in department project teams

Provide backup support to additional department ACs

Win

What   we   expect   of  you

Basic Qualifications

Associate Degree and 2 years of Administrative experience OR

High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications

Helpful, can-do attitude with a solution-oriented approach

Experienced and proficient with all current Amgen technologies and platforms

Polite and personable ‘Team Player’

Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels

Excellent written, verbal and presentation skills in communicating key business and critical information

Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen

Experience providing administrative support to remote staff

Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members

Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues

Ability to work in a fast paced, deadline driven environment

Discretion in dealing with propriety information

Thrive

What   you   can   expect   of   us

As   we   work   to   develop   treatments   that   take   care   of   others,  so   we   work   to   care   for   our   teammates’   professional

and   personal   growth   and   well- being.

Vast   opportunities   to   learn   and   move   up   and   across   our   global   organization

Diverse   and   inclusive   community   of   belonging,   where   teammates   are   empowered   to   bring   ideas   to the table and act

Generous   Total   Rewards   Plan   comprising   health,   finance   and   wealth,   work/life   balance,   and   career  benefits

.